NOTICE OF MEETING NOTICE IS HEREBY GIVEN THAT A MEETING OF THE ABOVE COUNCIL WILL BE HELD AT THE COMMUNITY CENTRE, OLD PORT ROAD, WENVOE ON THURSDAY 16th OCTOBER 2014 AT 7-30PM.
1. To receive apologies for absence
2. To receive Declarations of Interest under the Council’s Code of Conduct
3. To approve the minutes of the Council meeting held 18th September 2014
4. Police Matters
5. Planning Applications http://vogonline.planning-egister.co.uk/plaDetails.aspx
6. Finance and payment of accounts 2014/15
7. Independent Remuneration Panel for Wales (Section 147 of the Local Government (Wales) Measure 2011 – Consultation
8. Any matters the Chairman decides are urgent
9. Health & Safety Matters.
10. To receive reports from Chairman, Clerk and Members.
AD Williams Clerk to the Council.
09th October 2014.
DRAFT MINUTES OF THE WENVOE COMMUNITY COUNCIL MEETING HELD ON
18th September 2014 7.30pm Wenvoe Community Centre
Cllrs, J. Bird (Chairman), T.Case, E. Jervis, V. Jervis, N. Harmer, I. Moody, L. Owen, A. Smith, C. Thomas. 99/14
APOLOGIES FOR ABSENCE.
Cllrs. C. Frost, J.Smith. 100/14
DECLARATIONS OF INTEREST.
101/14 APPROVAL OF MINUTES.
Resolved: That the minutes of the Council meeting 17.07.14 be approved.
102/14 POLICE MATTERS
PCSO Owain Grandin reported on antisocial behaviour in various areas. Resolved: Noted
103/14 “Affordable Homes in Wenvoe”
A presentation was made by Ms Elisa Faulkner / Ms Pam Toms, officers from the Vale of Glamorgan Council, regarding “social housing”, renting and buying, to be provided within future housing developments. Resolved: That Ms Faulkner / Ms Toms be thanked for their presentation and that an appropriate item would be sought in “Wenvoe What’s On” to publicise the programme.
104/14 PLANNING MATTERS
(a) New Planning Applications referred for consultation:
(i) 2014/01043/FUL – McDonalds Restaurant Ltd, Valegate Retail Park, Copthorne Way, Cardiff – Access alterations including new layout and exterior alterations and extensions Recommend: No objection.
(ii)2014/01044/ADV – McDonald’s Restaurant Ltd, Valegate Retail Park, Copthorne Way, Cardiff– Installation of 2 no. freestanding signs and 1 no. banner. Recommend: No objection
(iii) 2014/01046/ADV – McDonald’s Restaurant Ltd, Valegate Retail Park, Copthorne Way, Cardiff– Reconfiguration of existing signage and proposed new signage. Recommend: No objection.
(b) Planning updates, previously reported applications:
(i) 2013/00857/FUL/ – Land adjacent to Hawthorne Cottage, Twyn- Yr- Odyn – The use of land for the stationing of caravans for residential purposes for 1no.Gypsy Pitch together with the formation of additional hard standing and utility / dayroom ancillary to that use – Appeal concluded 04.09.14. The Chairman gave an update of the current situation.
(ii) Planning decisions since last meeting – details circulated and considered. Resolved: Noted.
105/14 AUDIT OFACCOUNTS 2013/14
Report of external auditor Consideration was given to the report received from Mazars LLP that ”no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met”. Resolved: That the report be noted and that public notice as required by regulation be made.
106/14 FINANCE AND PAYMENT OF ACCOUNTS
Consideration was given to a report from the Clerk and Responsible Finance Officer detailing receipts and payments to date 2014/15. Resolved: Approved.
Further consideration was given to plots not being maintained in accordance with the Council’s approved “Allotments Terms and Conditions”. Resolved: That the Clerk be granted delegated authority to issue “Notice to Quit” where plot holders are in default.
108/14 PLANNING TRAINING
Consideration was given to various alternative approaches in relation to procuring the above, and possible financial implications. Resolved: That appropriate arrangements be made, subject to any possible shortfall in funding not exceeding £400.
109/14 COMMUNITY CENTRE MAINTENANCE PROGRAMME
Consideration was given to the need to commence an ongoing maintenance programme, recent damage to the “Play shed”, and accommodation for Playgroup equipment now and in the future etc. Resolved:
(i) That external work in relation to the barge boards be undertaken as soon as possible.
(ii) That an insurance claim be submitted in respect of the damage to the “Play shed” and reinstatement works arranged as soon as possible.
(iii) That estimates be sought for the conversion of the central heating plant to a pressurised system.
110/14 WENVOE LIBRARY
Consideration was given to the Vale of Glamorgan Council’s possible intentions in relation to the provision of library services. Resolved: That the Chairman seek an update on the Vale of Glamorgan Council’s intentions.
111/14 NEIGHBOURHOOD WATCH
Consideration was given to an application for use of the Community Centre for the purposes of promoting the above. Resolved: That in view of the nature of the event that rental charges for both nights be waived.
112/14 REPORTS OF CHAIRMAN, CLERK AND MEMBERS
(a) Members (Cllr Harmer)
(i) Vale Council Community Liaison Committee special meeting: http://www.valeofglamorgan.gov.uk/en/our_council/council/minutes,_agendas_and_reports/agendas/community_liaison/2014/14-09-17.aspx Special meeting called to apprise Community Councils of latest financial pressures on service delivery. Resolved: Noted (Cllr Harmer)
(ii) Twyn-Yr-Oden playing field, picnic table requires attention. Resolved: Chairman / Cllr Owen to arrange. (Cllr Harmer)
(iii) Downs footpath, remains overgrown Resolved: Further pursue with Vale of Glamorgan Council. (Cllr Moody) (iv) Orchard Field, Twyn-Yr-Oden, footpath now open. Resolved: Noted